SERVICES

Financial Management

bullet Receive and deposit assessments
bullet Disburse all checks
bullet Maintain ledger for each owner which details receipts and charges
bullet Notify owners when past due
bullet Collect penalties and file liens, as required, with Board instructions
bullet Maintain all records for audit and taxes
bullet Present monthly reports to Board of Managers:
bullet Balance Sheet
bullet Income Statement with comparison to budget
bullet Reconciled Bank Statements
bullet Detail of all checks written
bullet Detail of past due accounts
bullet Meet with Board
bullet Prepare budget and present to Board
bullet Present summary to annual owners' meeting
bullet Provide input to newsletter on financial status

Maintenance and Service

bullet Receive all trouble calls from owners 7 days a week
bullet Dispatch service and maintenance people - promptly and during off hours
bullet Follow up to ensure corrective action taken
bullet Review all service contracts to either update or re-establish
bullet Prepare specifications for:
bullet Painting of buildings
bullet Roof repair
bullet Drive repair
bullet Snow removal
bullet Lawn care, landscaping, etc.
bullet Insurance
bullet Legal services (referral)
bullet Pest control
bullet Cleaning
bullet Contract for services under $2,000 - obtain minimum of 3 bids for projects and service over $2,000
bullet Analyze the proposals - recommend vendors to Board for selection
bullet Supervise projects and service
bullet Inspect projects at completion and approve completed work before payment

General Administrative

bullet Prepare closing information for title companies
bullet Prepare and distribute proxies and ballots for elections and other materials appropriate for the annual owners' meeting
bullet As needed, provide owners with:
bullet Current listing of the Board of Directors
bullet Current rules and regulations
bullet Information on current insurance coverage
bullet Maintenance forms
bullet Coupons & Envelopes for mailing monthly condominium fees
bullet Other pertinent information
bullet Maintain owner / unit files
bullet Assist Board in enforcing bylaws